DEPARTMENT: Head Start – Birth to 5 Program
REPORTS TO: Center Manager, Birth to 5 Program
I. JOB SUMMARY/ACCOUNTIBILITY:
The Assistant Center Manager is responsible for supporting the center manager in the daily
oversight of center operations, including assuring compliance with standards established to
assure a high-quality program. This includes a strong commitment to Head Start’s mission of
ensuring all children and families are ready for school and schools are ready for our children
II. POSITION QUALIFICATIONS:
• Bachelor’s or Advanced Degree in early childhood education or child development.
• Bachelor’s or Advanced Degree in a child-related field with 18 hours and equivalent
coursework in early childhood education with at least 480 clock hours of experience
in an early childhood setting teaching.
• Associate’s degree in early childhood education or child development with 18 hours
coursework in early childhood education or child development and 480 clock hours
of experience in an early childhood setting.
• Must meet other grantee and licensing requirements.
• A minimum of three years classroom and supervisory experience.
• Sound understanding of Developmentally Appropriate Practices.
• Effective, supportive supervisory skills, including the ability to assist staff in
developing self-direction, and skills to develop a good team and team relationships
• Demonstrated evidence of good professional habits and attitude.
• Demonstrate sound judgment and impeccable integrity.
• Strong working knowledge of Head Start Program Performance Standards, Michigan
Childcare Licensing Regulations, and state and federal regulations pertaining to child
abuse and neglect.
• Proficient in Microsoft Office
• Must have reliable transportation 2
• Must be able to lift up to 45 pounds
• Effective in an environment of cultural diversity, comfortable in a collaborative,
team-based work setting
• Able to compile and analyze data to make effective recommendations and decisions
• Effective at problem solving, attentive to detail, organized, able to prioritize
between multiple-tasks, flexible with changing priorities
• Excellent verbal and written communication skills
III. GENERAL RESPONSIBILITIES:
• Assists in monitoring the inventory of site materials, supplies, and equipment
• Assures accurate, complete, and confidential maintenance of staff records
• Co- leads bi-weekly staff meetings and monthly one-on- one meetings with the
• Conducts staff performance evaluations and professional development plans for the
• Assists in organizing the parent committee
• Assists in assuming all center level documentation are complete, up to date and
• Attends all meetings and trainings, as requested, to keep abreast of trends in various
• Supports to create and maintain a safe, healthy and nurturing learning environment
• Assists in managing related tasks as required by the program
• Assists in monitoring the planning, writing and implementation of individual lesson
• Assists in monitoring the completion of 2 parent-teacher conferences and 2 home
visits for each child/family
• Supports the creation and maintenance of a team and strength-based center
• Assists in monitoring the completion of anecdotal notes into the COR Advantage
• Assists in developing a schedule to support the teaching staff during break times
• Monitors classrooms during teaching staff breaks
• Assists in monitoring staff time and attendance3
• Reports suspected child abuse or neglect as required by law, in accordance with
agency policies and procedures, maintain documentation of reports made on behalf
of the center
• Participates in program sponsored activities including community events
• Assists in the recruitment for children in the center and assist to maintain
• Meets regularly with the Center Manager and the Senior Operations Manager
• Participates in weekly supervisory meetings with the Center Manager
• Supports the completion of developmental screenings, assessments, Individual
Education Plans and any other services necessary for the child’s growth and
• Ensures the operation of the center are following active supervision practices, health
& safety rules, licensing, performance standards and agency policies and procedures
• Participates in ongoing professional development
• Coordinates the submission of Incident Reports
• Participates in the monitoring and completion of the Health & Safety Classroom
• Conducts the Health & Safety Center Daily Checklists
• Completes and submits weekly Center Action Plans
• Supports the submission of work orders for center repairs in a timely manner
• Able to meet deadlines and handle multiple priorities
• Conducts classroom observations
• Conducts disciplinary actions as necessary
• Maintains adequate safeguards for the privacy and confidentiality of information
• Completes required documentation of relevant activities and submit records and
reports in a timely and accurate manner.
• Stays abreast of current issues and trends by participation in grantee-sponsored
training, center pre-service and in-service trainings, and other continuing education,
career and professional development opportunities; read and review regulations
and other resources
• Participates in and contribute to all case management, parent education planning,
supervisory, management team, and staff meetings. Also, attend interagency 4
meetings, the agency’s board meetings, Parent Committee and Policy Committee
meetings and other meetings, as appropriate
• Regularly reviews policies and procedures; revises and/or create policies and
procedures as necessary
• Gathers data through ongoing monitoring, analyze for corrective and preventive
actions, write and present reports; participate in annual Self-Assessment, and use
outputs to inform planning and decisions
• Documents data on Child Plus
• Attends monthly center manager meetings
• Must pass requirements for licensing including finger printing, criminal clearance,
physical and drug screen
• Performs other related duties as assigned
IV. WORKING AND ENVIRONMENTAL CONDITIONS:
Works in a normal office environment with usual pressures of managing personnel and dealing
with time constraints. Because of multiple sites within the department and the need to meet
with others within the community, it is common to drive to several locations, sometimes in
V. CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT:
▪ All staff will use data to help achieve program goals; apply techniques and strategies
that promote a culture of learning; identify and address gaps that continuously improve
▪ All personnel of Matrix must adhere to the NASW Code of Ethics and incorporate
Continuous Quality Improvement efforts into their everyday performance.
▪ All Head Start employees must adhere to the federal regulations and requirements for
Head Start operations including the Program Performance Standards, licensing
regulations, and the NAEYC Code of Conduct
▪ Demonstrate and actively promote an understanding and commitment to the mission
and values of Matrix Human Services.
To apply for this job please visit www.matrixhumanservices.org.